Terms of Service

SGMUN-Conference Terms of Service (ToS)

Overview

1. General remarks

2. Contractual relationship between SGMUN and participants

3. Liability

4. Privacy

5. Accommodation

6. Expulsion from the conference

7. Refund upon cancellation or expulsion

8. Legal domicile

9. Escape clause

10. Closing provisions

1. General remarks

These Terms of Service (ToS) apply to all affairs between the club “St. Gallen Model United Nations”, here represented by the organisational committee of the conference, (henceforth also referred to as “organisational committee” or “SGMUN”) and participants of the SGMUN conference (henceforth referred to as “participants” or “conference attendees”). Should there be divergence between the English and German language versions of this document, the German version shall be favoured in interpretation. The participant will be denied admission to the conference, should these Terms of Service (ToS) not be accepted. All Terms herein apply to every event in connection with the conference, before, during, as well as after the conference.

2. Contractual relationship between SGMUN and participants

SGMUN will during the period from the 14th of November 2019 to the 17th of November 2019 act as organiser and provider of a Model United Nations conference in St. Gallen. It will try to provide a conference structure, allowing conference participants to simulate certain procedures of the United Nations. Scope of this offer is shown on the website soon. In exchange for the price specified on that website, participants will be able to take part in the simulation, within the framework of the conference, at debates and in roles as assigned to them by SGMUN.

SGMUN will try to provide accommodation for conference attendees at an additional price. For further details, please refer to “5. Accommodation”.

SGMUN will further try to offer social events Details of these events can be found on the website https://conference.sgmun.org/socials/. Conference attendees will only be able to participate upon payment of an additional price as specified at this website.

Organising arrival and departure, as well as fare is within the area of responsibility of the individual participants.

All participants must at minimum be 18 years of age.

3. Liability

St. Gallen Model United Nations cannot be held responsible for the behaviour of its participants. Participants are accountable for their own individual actions and behaviour. The Organisation Committee is not liable for the consequences that arise from participants’ misconduct.

SGMUN can only be held liable for claims for damages caused by gross negligence or intent irrespective of legal basis, so far as it concerns SGMUN’s sphere of responsibility. SGMUN can not be held liable for actions of or damage caused by auxiliary staff. Participants further indemnify and keep indemnified SGMUN from and against - law permitting- all liability for consequential damages.

The organisational committee assumes no responsibility for errors occurring outside of their direct area of accountability, including but not limited to operators of lodging or transport services and providers of facilities or technical services in connection with the conference or social events. In particular, the organisational committee can not guarantee all activities and events will take place without delay or error.

Participants indemnify and keep indemnified - law permitting - the organisational committee, auxiliary staff and other conference aides from and against any claims of responsibility for theft, loss or damages to participant’s private property. Any and all responsibility for the security of both the participants and their belongings lie with the participants themselves.

All participants hereby acknowledge they have been reminded to treat any facilities they might use during their stay, including rooms and equipment provided to them by any party associated with the conference, with adequate care and respect and to follow instructions of supporters and staff of the conference as well as associated organisations in so far as it relates to the safety and civility of the conference, events or accommodation. All participants are to obey the house rules of all conference or event locations. SGMUN and associated parties hold no duty of supervision.

It’s the responsibility of participants to be adequately insured during the conference.

4. Privacy

Participants hereby express their consent to St. Gallen Model United Nations conference making audio-visual recordings or taking photographs of them and publishing them on their website or social media for the express purpose of marketing, documentation, reporting and advertising. Participants waive and keep waived any present or future claims for compensation or disgorgement of profits from this media or its publication and usage.

Participants further consent to usage of their personal data (name, email address, cell phone number) for the purpose of internal organisation and communication with associated parties.

5. Accommodation

SGMUN will try to provide for lodging of participants in hostels or student quarters and shared flats. Participants acknowledge they are not entitled to any specific lodging solution and will accept the accommodation to which they are allocated. Possible changes in the overall housing situation will be handled as part of changes to the Terms of Service (ToS) and will be disclosed to participants. Please refer to “9. Escape Clause” for further information.

6. Expulsion from the conference

SGMUN reserves the right to reject applications and expulse participants from the conference or social events for any reason. If payment has already occurred, please refer to “7. Refund upon cancellation or expulsion” for further information.

7. Refund upon cancellation or expulsion

Individual participants as well as SGMUN have the right to withdraw from this contract. Withdrawal may occur as a result of cancellation on the part of the participant, expulsion of a participant will result from a decision by SGMUN.

In case of cancellation/expulsion, the following conditions determine refunds, should payment already have occurred:

● Full refund during the first 72 hours after registration. This condition will prevail in case of conflict with other conditions

● Refund of 75% of any payment received by SGMUN, if cancellation/expulsion is more than two months before the conference

● Refund of 50% of any payment received by SGMUN, if cancellation/expulsion is between one and two months before the conference

No refund for cancellation/expulsion less than one month before the conference

8. Legal domicile

Place of jurisdiction for any and all legal disputes arising from, or in context with this contract is the Canton of St. Gallen, law permitting.

Substantive Swiss law is applicable exclusively.

9. Escape clause

St. Gallen Model United Nations may change the Terms of Service (ToS) at any time. These changes will be communicated to participants via e-mail. The currently binding Terms of Service (ToS) are available at https://conference.sgmun.org/terms-and-conditions/ to consult and/or print.

10. Closing provisions

Should any points in these Terms of service be invalid the validity of any other points remains unaffected.